Terms and Conditions

 

There is some important information to note before we get to the fun part.  Please read our terms and conditions below, as it is your responsibility to be entirely aware of our policies and what to expect.

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Physical Ability and Health Requirements

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Our events have a great deal of walking to best explore and enjoy each location.  There will be rocky dirt trails, steep hills, stone stairs and ancient cobblestones.  It is entirely possible that we may walk 3+ miles per day, spending many hours on our feet.  We require all guests to have a base level of fitness that allows them to do that.  We will provide plenty of downtime for rest and recovery and you are welcome to skip a day.  However, we ask that you be cognizant of the itinerary and all that you will experience prior to registering for our event.

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If you have special health issues, mobility issues, or take medications, we ask that you advise us prior to registering for our event so that we can ensure there are no red flags and that you are a good fit for the planned itinerary.  Failure to do so could result in a diminished experience as we may be unable to accommodate your needs.    

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Respecting Our Community

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To protect the wonderful community of women who are coming together to share in this exceptional experience, we will avoid all talks of religion and politics.  Additionally, tolerance will always reign supreme as we accept and respect the different cultures, opinions and lifestyle choices of others.  

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Booking Flights 

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Flights should not be booked until we approve your registration and application, and until we officially host our meet and greet on Zoom with your fellow travelers.  This is when we discuss the best options. 

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Methods of Payment

 

We accept bank transfers in EURO €.  Credit cards will be accepted with a 4% fee added.

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Cancellation Policy

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• €2,000 euro penalty if cancelled prior to December 1, 2026. 

• No refund if cancelled on or after December 1, 2026. 

• We will assist you in re-selling your spot, but this is not guaranteed.  If we manage to re-sell your spot, there is a €500 euro cancellation fee.

• If payment is not received on time, or if we deem a client may disrupt the experience of others, we reserve the right to refund payment in full, with no penalties, at any time.

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Application Process

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Our goal is always to ensure the best possible experience for our guests.  Because of this, our process is to ask you to be very sure that the itinerary is suited to your preferences.  You then RSVP, fill out our application form, pay your deposit, and schedule a one-on-one call so we can get to know you better.  This process is not only FUN, it is also designed to ensure that every guest has a spectacular experience.

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Weather

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Spring is so lovely in Tuscany, as wildflowers bloom and temperatures are just perfect, averaging 70-75 during the day (21-24 celcius), and 55-60 in the evenings (13-16 celcius).  Global warming may have something to say about this as the years tick by.  A light sweater or jacket is recommended for evenings.

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Maximum Group Size

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We are accepting just 10 women for this event.

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Eligible to Attend

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This trip is exclusively for those who request to be added to Petra Kolber's travel list ... women with a brilliant outlook on life, who love to travel and want to meet like-minded as well as diverse women.

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Pack List

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A pack list will be sent to every guest prior to travel.  Casual clothing throughout, comfortable walking footwear, swimwear for the pool and spa, and workout gear if participating.  The pack list will be much more detailed.

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Room Selection

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All rooms are private with private bathroom, for maximum comfort and a bit of solo time.  They are each uniquely beautiful in layout and decor ... reserved on a FIRST COME, FIRST SERVED basis.  The earlier you reserve your spot and pay your deposit, the more choices you’ll have.  The selection process begins once full payment has been received by every guest.​

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Room Sharing

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All rooms are solo occupancy with private bathrooms.  Some are on the ground floor, some are on the top floor, some have balconies, some have bathtubs, etc., but we do not offer room sharing.

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Mandatory Travel Insurance

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Petra Kolber, LLC requires each guest to purchase full personal travel insurance for the duration of the trip.  It's the safest and best way to travel.  We will ask for proof of insurance prior to the event and reserve the right to deny any participant who has not obtained this.  Any fees paid towards the event will be non-refundable.  Below is a list of what will be required...

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→ Trip cancellation

→ Trip delay

→ Trip interruption

→ Baggage delay

→ Baggage loss

→ Medical expenses and emergency evacuation

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Dietary Requirements

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Most requirements are possible, although pure vegan and gluten free may be limited.  When booking restaurants, we will be sure to give them a heads up with regard to your preferences.  

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Photos and Videos

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One of the most fun aspects of any travel event is the photos and videos taken.  We provide a shared folder where everyone can drop and download media.  Guests are welcome to post these images on social media.  You may not sell or otherwise use any of the images taken by us or our photographers or other guests for commercial purposes.  When registering for our event you agree and acknowledge that your image and likeness may be used in future promotional material, both by Petra Kolber, LLC, and our partner companies.  We only use the "good ones" where everyone looks great!  If you prefer not to be photographed or to appear in any videos, simply let us know.

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Waiver

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Please be prepared to sign a ‘Waiver of Responsibility’ form before you begin your tour. This form is an understanding that all guests need to exercise judgement and care at all times to ensure their own safety and that of their fellow travelers.

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Airport Transfers

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The airport is Florence - Amerigo Vespucci.  There are two transfers on arrival day at 3:00pm, one from the airport and one from the city of Florence for those who wish to arrive a few days early to explore the city.  There are two transfers on departure day at 6:00am and 10:00am.  We will do our best to plan around everyone's schedule.  Flights will be discussed during our first meet and greet Zoom call.

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Luggage Limitations

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Each guest is permitted one suitcase and one carry-on bag or backpack.  You must be able to transport and carry your own luggage at all times, as there is no guaranteed assistance.  This may very well mean up flights of stairs.

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Alcohol and Other Substances

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If you plan to drink, we ask you to do so responsibly.  The idea is to enjoy, but not to become inebriated.  Drugs and illegal substances will never be tolerated.

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Force Majeure

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In case of a Force Majeure event, we are not responsible for performing our obligations and will not be responsible for any resulting damages.  A Force Majeure Event is any circumstances beyond our reasonable control, including without limitation acts of nature, terrorist activities, insurrection, explosion, flood, earthquake, tempest, forceful wind, fire or accident, war or threat of war declared or undeclared, sabotage, civil disturbance, labor strikes, requisition, pandemics, sickness, quarantine, government intervention, weather conditions, and unforeseen circumstances.  If we, and/or our partners or agents, are affected by a Force Majeure Event, we, and/or our partners or agents, may vary or cancel any itinerary or activity without any obligation or liability. 

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Disclaimer

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Petra Kolber, LLC and all our representatives, act only in capacity as agents for the guest in all matters connected with travel, sight-seeing journeys and transportation.  You agree that we are held free of responsibility for any damage occasioned by any cause.  These causes will be laid out more fully in our waiver, which you are required to sign prior to travel.  Additionally, we reserve the right to alter our itinerary ​in order to provide the best experience for each and every guest.  The bespoke nature of our program means that there may be  changes, subtractions and additions as we get closer to departure.

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